Formats of Materials: Electronic reserves can be used for:

• Documents on disks including:
  • MS Word
  • MS PowerPoint
  • MS Excel
  • Documents in Portable Document Format (PDF)
• Paper copies of
  • Journal articles
  • Book chapters
  • Syllabi
  • Course notes
  • Assignments
  • Solution sets
• Links to web pages on the Internet if the title and URL of the web page are provided. 

At the present time audio or video materials cannot be made available via electronic reserves. 

Submitting Requests: Print electronic reserves forms are available in the library at the circulation desk or online in Portable Document Format (requires Adobe Acrobat Reader - see right menu).

Links to web pages on the Internet may be emailed directly to Anne Davies davies@xavier.edu, or Sidnie Reed, reed@xavier.edu

Turnaround Time: Please allow 5 to10 days to process electronic reserves requests. At the beginning of each semester additional time may be required and submitting requests early will expedite your requests.  The library processes materials in the order that they are received. It does not have the resources to provide rush service.

 Scanning Requirements: To scan materials effectively, a clean, single-sided original or first generation copy with no staples must be provided. The library is not responsible for blurred images. Scanning materials can create large files, which cause printing and downloading problems; therefore, documents larger than ten pages will be broken up into smaller files. 

Access: Materials on electronic reserves will be accessible by faculty name, department, course name or number. Access to the material will be restricted to specific classes by means of a password. The instructor will provide the library with a password and is responsible for distributing the password to students.

Copyright: U.S. Copyright Law and its fair use provisions will be followed by the library in providing electronic reserves. Faculty members are responsible for acquiring all necessary copyright permissions and providing a written copy of permission to the library if needed. The library will not place materials on reserve, and/or will remove materials, if needed copyright permission is not acquired by the faculty member. The library will not be responsible for seeking and managing copyright permissions but some assistance in obtaining copyright permission may be available. The library will not place materials on the electronic reserves system without copyright permission if the nature, scope or extent of copy is judged by the library to exceed the reasonable limits of fair use or is otherwise unsuitable for electronic reserve distribution. For more information please consult the library's links on copyright (see right menu).

Want to do it Yourself? Faculty can place their own items on electronic reserves. You can manage your own course page. Consult the library's Faculty Handbook for Electronic Reserves in Portable Document Format (PDF; requires Adobe Acrobat Reader-see right menu) to find out how to do this.